The General Data Protection Regulation (GDPR), which came into effect on May 25, 2018, requires transparent, clear, and concise information when collecting your personal data.
The purpose of this policy is to inform you about the personal data processing practices implemented by the association lille3000.
I) Identity of the Data Controller
The personal data collected is processed by the association LILLE3000 as the data controller. The complete contact details are as follows:
Organization Name: ASSOCIATION LILLE3000
Legal Representative: Mr. Thierry LANDRON
Postal Address: 105 Centre Euralille, 59777 LILLE
Phone Number: +33 (0)3 28 52 30 00
Email Address: elisabeth.touzet@lille3000.com
Data Protection Officer (DPO):
Organization Name: ACS RGPD – BAUDE DATA PROTECTION
Legal Representative: Mr. Pierre-Antoine BAUDE
Postal Address: 7 bis rue du Virval, 62100 CALAIS
Phone Number: +33 (0)6 69 98 33 48
Email Address: pa.baude@baudedataprotection.com
II) Data Processing, Purposes, and Legal Bases
A. Management of Cultural and Artistic Activities
Target Audience: General public
The collected personal data is used and retained for:
- Organizing events and exhibitions
- Communication related to these events and exhibitions
Legal Basis: Legitimate interest of the organization (Article 6-f of GDPR), justified by the necessity of organizing cultural and artistic activities.
Collected Data:
- Identity information: name, first name, email address, phone number
B. Accounting Management
Target Audience: Clients, suppliers
The collected personal data is used and retained for:
- Preparing financial statements and budgets
- Managing subsidies
- Creating summaries
Legal Basis: Compliance with a legal obligation (Article 6-c of GDPR).
Collected Data:
- Identity information: name, first name, professional contact details (email, phone, postal address)
- Economic and financial data: bank account details (RIB) for suppliers
C. Supplier Management
Target Audience: Suppliers
The collected personal data is used and retained for:
- Managing orders, receipts, service delivery, invoicing, and payments
Legal Basis: Execution of a contract (Article 6-b of GDPR).
Collected Data:
- Identity information: name, first name, professional contact details
- Economic and financial data: bank account details (RIB)
Additional Sections (Summarized):
- D. Ticketing Management: For ticket sales, public inquiries, and statistical analysis. Legal basis: contract execution and legitimate interest.
- E. Client Management: For processing orders and payments. Legal basis: contract execution.
- F. Equipment Loans: For loan tracking and insurance. Legal basis: contract execution and legitimate interest.
- G. Artwork Management: For tracking loans and insurance of artworks. Legal basis: contract execution and legitimate interest.
- H. Author Rights Management: For author rights agreements. Legal basis: contract execution.
- I. Newsletter Management: For subscription and distribution. Legal basis: consent and legitimate interest.
- J. VIP File Management: For managing special guests and invitations. Legal basis: legitimate interest.
- K. Contest Management: For organizing contests and awarding prizes. Legal basis: contract execution and legitimate interest.
- L. Website Management: Ensures GDPR-compliant data handling on the website, including cookies and data security.
III) Retention Period
The collected data is retained only for the necessary duration to fulfill its intended purpose, in compliance with GDPR requirements.
IV) Recipients of Personal Data
The data is primarily processed by LILLE3000’s relevant internal services (e.g., marketing, web, and data protection teams). Some data may be processed by subcontractors, but it is not shared with third parties for commercial purposes.
V) Data Security
LILLE3000 implements robust security measures to protect your data from unauthorized access, alteration, or destruction.
VI) Rights and Remedies
In accordance with GDPR, you have the right to:
- Access, rectify, or erase your data
- Restrict or object to its processing
- Data portability
- File a complaint with the supervisory authority
For further details or to exercise your rights, contact LILLE3000 via the provided contact details.
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